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Guarantee legal compliance by testing and recording visitor form answers.
Visitor questions and form structures are fully customizable for your unique needs.
Serve different forms for different types of visitors
Visitors can receive a copy of documents they signed via SMS.
Here at LobbyFox, we understand that compliance can be a pain. That’s why we built LobbyFox from the ground up with compliance in mind, and rest assured that use of this system makes it easier than ever to “tick the box” with regulators who need to have robust and trusted sources of data that unequivocally prove:
1. Who was in your facility.
2. When they were there.
3. What they acknowledged upon entry.
Because we service so many different industries, we know that every business has its own unique needs, and yours is no exception. Confirm with your visitors that they have not come into contact with anyone that would result in their presence being a health risk to your employees. Collect visitor acknowledgement that they agree to the unique conditions of their visit. Or, simply ask your visitors how they heard of you. The best part? LobbyFox stores all of these form answers indefinitely for every single check-in!
Schedule a DemoTest visitors on the retention of the knowledge, policies, or protocols you introduced to them in the orientation process, and verify without a doubt that your guests understand what you’re conveying to them. Confirm with your visitors that they have not come into contact with anyone that would result in their presence being a health risk to your employees.
The forms your visitors submit are easily accessible from the current visitor dashboard and also attach to their visitor profile to be retrieved at any time.
A user agreement (UA) is a document signed by contractors, customers, vendors, and other guests to sign before a company allows them to access its office, plant, facility, or other workplace premises. Its primary function is to set the expectations and requirements in which visitors agree to abide by company policies, comply with confidentiality obligations, follow safety guidelines, and waive and release claims against the company. Because this document is legally binding, your visitors should have their own copy. LobbyFox enables visitors to choose to receive a link via text to view and save a copy of the agreement that they signed when checking in. Visitors will receive an eight digit code alongside this link in order to access the agreement, this link expires after eight hours for security.
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LobbyFox makes it easy to quickly communicate with visitors and hosts via text message or email.
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Don't waste your employees' time with repetitive visitor orientations, let LobbyFox do it for you!
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Use your own logo, color pallete, and font with a 100% customizable kiosk.
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Notify different hosts in a variety of ways based on the type of visitor.
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View visitor profiles, historical visitor records, and send texts to visitors while they're checked in.
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Quiz your visitors about health or safety protocols before they step foot into your facility.
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Prevent unscheduled or unwanted visitors from checking in.
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Keep your visitors, hosts, and network safe, secret, and secure.
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Easily manage multiple kiosks or kiosk locations from a single account.
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Show your visitors videos relevant to their visit. Different videos for different visitor types.
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Allow your visitors to check in without ever touching the screen, reducing covid risks.
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Allow your customers to register before their visit, increasing check-in speeds.
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Allow mobile check-in through QR codes, printed separately or displayed on the kiosk screen.
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Improve communication through text message, emails, and other integrations.
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Support for 6 languages to increase accessibility to all visitors.
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Keep your facility secure with visitor name badges, included with every kiosk.
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LobbyFox allows you to screen visitors before they enter your facility and before one of your employees would interact with them face- to face. Many of our customers implemented health screenings that ask visitors if they are showing symptoms of illness or if they have been exposed to COVID-19. If a visitor fails a health screening the kiosk can politely and discreetly deny their entry. Read more here.
The LobbyFox check-in kiosk couldn’t be easier to use. When a visitor arrives at your facility, the kiosk instructs them to check in by using the touchscreen. LobbyFox asks them who they are, who they’re with, who they’re there to see, and what the nature of their visit is. At that point, a name badge is automatically printed for the guest, and their host (the employee they’re there to see) is notified via email, text, or both that they have a visitor in the lobby.
The difference between LobbyFox and other visitor management systems available to you is that–here at LobbyFox–we take care of 100% of system configuration for you. We can even assist you in the customization of your kiosk. All you have to do is plug in the kiosk, and we’ll handle the rest!
In combination with your restricted access lobby set-up, LobbyFox can accommodate all compliance regulation requirements for sign in and out, vetting and orientation, data collection, confidentiality, and record retention. All regulations have slightly different requirements so ask your sales rep for more information about your specific regulation!
Log into your LF dashboard, navigate > Visitors > Reports > Search Visitor Name > Select icon to download signed & timestamped doc for visitor.
