By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. View our Privacy Policy for more information.
Reporting
For decades (or, let’s be real, probably even centuries) facilities that have wanted to track who’s come and gone have used nothing more than paper sign-in sheets, often referred to as “logbooks.” On its surface, this may seem good enough, but this approach to visitor reporting is rife with issues.
For starters, anyone that visits your facility can plainly see anyone else that’s visited you, raising privacy concerns and threatening to divulge exactly which vendors you use or customers you have. In addition, the management and organization of paper records just inherently takes a lot of time for your staff, and the lost time dealing with them can have lasting impacts for years to come.
With LobbyFox, no-one can see who else has visited, but you have quick, easy access to detailed logs for every visitor throughout history.
In contrast to the inherent issues with logbooks, the LobbyFox visitor management system provides a number of key benefits for tracking visit information.
By capturing and recording pertinent visitor data into a cloud-based, digital database, LobbyFox tracks all the key data you need to ensure you meet your compliance requirements. By using LobbyFox, you’ll know each visitor’s name, company, and appearance, but beyond this, you’ll also know exactly when they checked in and checked out, the nature of their visit to your facility, who their host was, and whether they signed your visitor NDA (or other legal document).
Not enough? No worries.
Using LobbyFox’s quiz and questionnaire functionality, you can ask visitors unique questions to gather and track even more datapoints on your visits.
Schedule a DemoIn contrast to the inherent issues with logbooks, the LobbyFox visitor management system provides a number of key benefits for tracking visit information.
By capturing and recording pertinent visitor data into a cloud-based, digital database, LobbyFox tracks all the key data you need to ensure you meet your compliance requirements. By using LobbyFox, you’ll know each visitor’s name, company, and appearance, but beyond this, you’ll also know exactly when they checked in and checked out, the nature of their visit to your facility, who their host was, and whether they signed your visitor NDA (or other legal document).
Not enough? No worries.
Using LobbyFox’s quiz and questionnaire functionality, you can ask visitors unique questions to gather and track even more datapoints on your visits.
Hover over the screen to zoom.
Whether you need to compile monthly visitor reports for your board, track employee access, or produce a list of customers who have visited your facility, LobbyFox easily streamlines this process for you. With LobbyFox’s cloud based reporting database, you can retain an unlimited amount of visitor records for an indefinite amount of time. What’s more, LobbyFox offers a high level of security and privacy. Easily control exactly who has access to your visitor reports, which is a highly critical function, as the last thing you want is for your visitor data to fall into the wrong hands. If you’re still relying on logbooks for visitor reporting, it’s time to switch to LobbyFox!
Start Free Trial
Yes! LobbyFox allows you to pull a report based on the date range, name, kiosk location, visitor type, company or host!
Yes! LobbyFox enables visitors to choose to receive a link via text to view and save a copy of the agreement that they signed when checking in. Visitors will receive an eight digit code alongside this link in order to access the agreement, this link expires after eight hours for security.
The LobbyFox check-in kiosk couldn’t be easier to use. When a visitor arrives at your facility, the kiosk instructs them to check in by using the touchscreen. LobbyFox asks them who they are, who they’re with, who they’re there to see, and what the nature of their visit is. At that point, a name badge is automatically printed for the guest, and their host (the employee they’re there to see) is notified via email, text, or both that they have a visitor in the lobby.
In combination with your restricted access lobby set-up, LobbyFox can accommodate all compliance regulation requirements for sign in and out, vetting and orientation, data collection, confidentiality, and record retention. All regulations have slightly different requirements so ask your sales rep for more information about your specific regulation!
Log into your LF dashboard, navigate > Visitors > Reports > Search Visitor Name > Select icon to download signed & timestamped doc for visitor.
