Paper logbooks and sign in sheets can leave visitor information exposed, creating privacy concerns. By adopting a visitor management system such as LobbyFox, you can streamline visitor orientations and rest assured knowing compliance best practices will be followed. LobbyFox logs visitor check-ins, can collect signatures for agreements, provides safety orientation videos with quizzes, and more. LobbyFox was designed to meet the needs of manufacturing facilities, and offers customization for the requirements of your location.
Traditional logbooks collect confidential information about your visitors like phone numbers and the company they represent. Any visitor who signs in after them, potentially for months (or even years) to come, has access to this data. Not only are you exposing your business by letting the world know who comes in and out of your facility but your visitors see that their own information isn’t secure.
Paper log books must be collected in the event of an emergency and require your staff to track down each visitor in the middle of an intense emergency situation. Visitors who fail to sign out or document correct times can leave your staff in chaos over missing individuals.
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Paper logs, documentation and safety materials are laborious to administer, collect, file and maintain. Language barriers, the inaccuracy of details and unreadable handwriting can be frustrating for both visitors and staff. It makes auditing complicated, potentially exposing your company to regulatory compliance issues and even legal concerns. Furthermore, visitors who fail to receive or comprehend the appropriate safety information can put themselves, your employees and company at risk.
If your company uses logbooks across multiple sites and buildings, collecting and maintaining central control will be extremely complicated. Tracking and consolidating visitor data throughout these locations and safely storing it in a secure cloud-based system provides accessible records on demand.
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The logbook isn’t notifying your hosts that a visitor has arrived and siign-in sheets don’t give visitor orientations. That opens up a whole new can of worms. Read more here. The good news is LobbyFox can solve all the problems you know about and the ones you aren’t even aware of yet. Find more solutions by scheduling a discovery call:
LobbyFox makes it easy to quickly communicate with visitors and hosts via text message or email.
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Don't waste your employees' time with repetitive visitor orientations, let LobbyFox do it for you!
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Use your own logo, color pallete, and font with a 100% customizable kiosk.
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Notify different hosts in a variety of ways based on the type of visitor.
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View visitor profiles, historical visitor records, and send texts to visitors while they're checked in.
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Quiz your visitors about health or safety protocols before they step foot into your facility.
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Prevent unscheduled or unwanted visitors from checking in.
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Keep your visitors, hosts, and network safe, secret, and secure.
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Easily manage multiple kiosks or kiosk locations from a single account.
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Show your visitors videos relevant to their visit. Different videos for different visitor types.
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Allow your visitors to check in without ever touching the screen, reducing covid risks.
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Allow your customers to register before their visit, increasing check-in speeds.
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Allow mobile check-in through QR codes, printed separately or displayed on the kiosk screen.
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Improve communication through text message, emails, and other integrations.
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Support for 6 languages to increase accessibility to all visitors.
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Keep your facility secure with visitor name badges, included with every kiosk.
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